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Office Manager

Job Description:
· Responsible for administrative matters of the factory
· Responsible for setting up and implementing procedures relating to HR, accounts and administrative matters of the company
· Responsible for application, maintenance and renewal of licenses and permits.
· Responsible for application of government grants and subsidies, if any
· Responsible for HR, accounts and administrative matters of the company
· Ensure proper corporate governance
· Establish and maintain effective internal controls
· Prepare and present monthly reports to Management

Safety Coordinator

Job Description:

• Assist in managing Workplace Safety & Health, EHS and fire safety-related matters in the company
• Assist in creating workplace safety awareness and develop a strong safety culture in the company
• Promote safe practices in the company and conduct safety-related training
• Provide recommendations for improving safety in the workplace
• Prepare safety-related reports and documentation for safety meetings and reporting
• Responsible for the implementation and enforcement of all applicable workplace safety and EHS rules and regulations.
• Perform daily site inspection to conduct safety audits on personnel and equipment and take appropriate corrective actions if necessary
• Prepare and conduct toolbox meeting
• Implement and enforce Permit-To-Work (PTW) system for all high risk activities such as working at height, lifting operations and etc.
• Investigate incidents, submit accident reports and make recommendations for corrective actions.
• Ensure compliance of all work place safety procedures and legislations.
• Assist in ISO and Bizsafe audit
• Any other duties as instructed by the WSHO and Management

Requirements:

• Minimally 2 years of relevant experience
• Possess WSQ Certificate in WSH qualification and other related safety certifications
• Candidates who possess these certifications will be added advantage – WSQ Implement Incident Management, WSQ Respond to Fire Emergency in Building (RFEB), CERT First Aider Course
• Good interpersonal and communication skills
• Able to work independently with people at all levels and at the same time work well in a team

Business Process Associate

Job Description:

• Work closely with department head to understand existing operating processes, including working as part of the department to experience their operations.
• Analyze existing operating processes for possible areas to improve process efficiency.
• Suggest viable solutions to enhance efficiency and methods to measure improvements through digitalization and technology.
• Obtain agreement from stakeholders on new processes, and work with the department to implement new process and solutions.
• Develop Standard Operating Procedure Manual based on preferred operating process by department head
• Coordinate and monitor progress of key projects with various departments.
• External stakeholder management (Government, TACs, consultants, etc)
• Work with various department to implement new company wide digital systems to improve business operations.
• Assist in identifying growth opportunities for the company and seek out opportunities for collaborations with external stakeholders.
• Any other duties as assigned by Management

Requirements:

• Min Diploma/Degree
• Willing to learn and meticulous
• Resourceful
• Takes initiative and enjoys problem solving
• Proficient in Microsoft Office (especially in Excel)
• Able to communicate with people of all levels

Customer Service Executive

Job Description:

• Provide introductory information about the company and its products and services to new customers
• Respond to customer inquiries
• Advise customers on products or services to best suit their specific requirements
• Prepare quotations and follow up with customers for their acceptance.
• Document customer interactions when necessary, compiling job-related documents to ensure that customer requirements are met.
• Prepare delivery orders and other relevant documents.
• Communicate all necessary job requirements clearly and efficiently to other stakeholders to ensure that customers’ requirements/instructions are addressed.
• Resolve customers’ concerns, if any.
• Build and maintain long term business relationships with new and existing customers

Requirements:

• Minimally 2 years of working experience
• Prior customer service or sales coordinator experience will be an advantage
• Experience in the logistics industry will be an advantage
• Friendly and welcoming disposition
• Has initiative, is independent and is able to work in a dynamic environment
• Good command of written and verbal English
• Excellent organizational and multitasking skills

Accounts Manager

Job Description:

• Manage and oversee operations of accounts department
• Responsible for monthly and yearly closing of financial accounts
• Provide analysis for monthly management reports
• Provide accurate and timely tax and accounting reports to the management and relevant authorities
• Review procedures and policies to suggest improvements with emphasis on governance and internal controls and the subsequent implementation
• Work with management and various stakeholders to determine working capital needs and funding strategies
• Work closely with other departments on digitalisation project
• Play in key and active role in budgeting and forecasting activities, and costing matters
• Plan and coordinate the annual financial audit
• Tax planning and annual tax reporting matters
• Review and submit quarterly GST submissions and annual tax submissions
• Liaise with the corporate secretary, auditor, tax agent, bankers and other relevant government agencies
• Responsible for compliance with statutory requirements
• Provides support and guidance when complex, specialized, and sensitive questions and issues arise

Requirements:

• Degree in Accounting or professional certificate such as ACCA, CA or equivalent
• Preferably at least 5 years of relevant experience
• Have in-depth knowledge of local accounting standards and tax regulations
• Proficient in Microsoft Office
• Good analytical and problem-solving skills
• Excellent interpersonal and communication skills
• Attention to details
• Able to guide and lead the accounts team

Work Location: Tuas/ work from home

Procurement Assistant Manager

Job Description:

We are looking for a Procurement Assistant Manager to order supplies and equipment based on our company’s needs. Procurement Assistant Manager responsibilities include researching new vendors, tracking deliveries and updating order records (e.g. dates, invoices and discounts.) If you’re familiar with supply chain procedures and know how to create and translate cost analyses, we’d like to meet you. Ultimately, you will make cost-effective purchases and ensure we maintain a well stocked inventory

• Working with the purchasing manager to run the purchasing department
• Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency
• Maintaining cordial working relationships with vendors and supervising vendor activities
• Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts
• Using quarterly and annual data to determine purchasing needs and performing inventory management
• Managing purchase orders, overseeing shipping schedules and maintaining purchase records
• Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies
• Conducting ongoing market research to identify beneficial purchase agreements and potential vendors
• At least two years of experience in a purchasing position
• In-depth knowledge of purchasing functions, inventory and supply management systems
• Excellent communication, negotiation and interpersonal skills
• Ability to work with minimal supervision
• Strong organizational skills, a good understanding of sourcing and the ability to maintain vendor relationships
• Direct experience with spreadsheet computer applications
• Ability to use purchasing software

Requirements:

• At least two years of experience in a purchasing position
• In-depth knowledge of purchasing functions, inventory and supply management systems
• Excellent communication, negotiation and interpersonal skills
• Ability to work with minimal supervision
• Strong organizational skills, a good understanding of sourcing and the ability to maintain vendor relationships
• Direct experience with spreadsheet computer applications
• Ability to use purchasing software

Warehouse Assistant

Job Description:

• Assist with all matters related to warehouse operations
• Keep track of cargoes and inventories warehouse
• Adopt a Safety-First mentality during work

Requirements

• Must Possess Forklift license and experience in forklift operations
• Meticulous and Willing to Learn
• Basic knowledge of Microsoft Office
• Preferably with experience in the logistics industry

Work Location: Tuas

Forklift Operator Cum Operations Assistant

Job Description:

• Operate forklift
• Assist in daily operational and logistical work

Requirements

• May require some manual work, need to be physically fit
• Forklift license preferred
• Some experience in warehouse/store is a plus

Location: Tuas

Accounts Payable

Job Description:

• Manage accounts payable function, including recording and verifying transactions related to purchases to suppliers’ invoices (local/overseas), staff claims
• Processing and recording of all payments
• Liaise with respective departments, suppliers and bankers and follow up on documentation and resolve any discrepancies, if any.
• Prepare Letter of Credit
• Maintain petty cash, cash and bank balances
• Ensure that there is proper documentation with appropriate approval for all purchases, expenses and payments.
• Assists and prepare related month-end and year-end audit schedules for review.
• Assists in the preparation of monthly financial statements for reporting.
• Assists the Accounts Manager in the accounts operations, formulating & implementing internal controls.
• Any other/ad-hoc task/duties assigned by immediate superior and the Management.

Requirements:

• Basic accounting knowledge
• Minimally 1 year experience in AP function
• Proficient in Microsoft Office
• Able to engage various stakeholders confidently
• Self-motivated in face of challenges
• Excellent attention to details
• Able to work both independently

Digital Content Creator

Job Description:

Digital Content Creator creates content in writing, graphics or video to help company in communicating key messages, such as information or a product or service.Digital Content Creator will be involved in projects such as website contents, social media contents, advertisement collaterals, digital direct mailers, marketing collaterals, etc. Digital Content Creator may also be required to create print contents.

• Research or work with various departments for relevant topics to develop contents for use on digital platforms.
• Design and create digital materials (such as articles, write-ups, banner, infographics, video, etc) from the contents developed to engage and drive key messages to target audience. The materials must be aligned to company branding strategy.
• Monitor and analyse the effectiveness of published digital contents or materials.

Requirements:

• Minimally tertiary education, preferably with 2 years of working experience in content development and graphic design.
• Candidates with relevant skillsets but no work experience may apply.
• Display strong ability to transform key message into engaging visuals, videos and articles.
• Good verbal and written communication skills in English.
• Proficient in Microsoft Office
• Able to engage various stakeholders confidently
• Comfortable working in start-up environment
• Self-motivated in face of challenges
• Excellent attention to details
• Able to work both independently and in collaboration with multiple teams

Location: Tuas/hybrid working arrangement

IT Support

Job Description:

This role will oversee and maintain the company’s computer hardware and software systems. Assist in resolving technical issues concerning company software.

• Research, develop and/or recommend effective applications to streamline or digitalize existing process in/across various departments.
• Provide application usage support to colleagues and encourage their adoption of applications.

Requirements:

• Minimally tertiary education, preferably with 2 years of working experience in IT or related discipline.
• Candidates with relevant skillsets but no work experience may apply.
• Display strong ability in good programming language such as VBA, Python, C#, Visual Studio.NET and MSSQL
• Good verbal and written communication skills in English.
• Proficient in Microsoft Word
• Able to engage various stakeholders confidently
• Comfortable working in start-up environment
• Self-motivated in face of challenges
• Excellent attention to details
• Able to work both independently and in collaboration with multiple teams

Location: Tuas

Procurement Executive

Job Description:

• Review purchase requisition and understanding business needs.
• In charge of local and overseas purchases.
• Sourcing of local and overseas vendors.
• Monitor suppliers’ performance and price competitiveness.
• Maintain and keep proper inventory record.
• Maintaining purchase database.
• Provide administrative support to team.
• Assist in filing and document control.
• Other duties as assigned.

Requirements:

• Diploma and above in any field.
• A team player with outgoing personality and initiative.
• Proficient in Microsoft Office.
• Able to handle English and Mandarin speaking associates.
• Able to start work immediately or within short notice preferred

Work Location: Tuas, Singapore

Packaging Specialist

Job Description:

• To advise procurement team on the requirement for packaging materials
• To provide training for vacuum packing of dust-free and sensitive equipment
• To design handling/packaging/crating solutions for machineries
• To relay customer’s engineering requirements to internal production team
• To work with manufacturing team to deliver customer’s needs
• To look into the best practices for sustainable materials and reusable packaging

Requirements:

• Engineering reporting and presentation skills
• Knowledgeable with Packaging Requirement for Semi-Conductor Machinery
• Ability to draft with Solidworks is added advantage
• Familiar with Finite Element Analysis is added advantage
• Familiar with alternative materials or reusable packaging methods are added advantage
• Enthusiastic individual who do not possess the above skills, but is keen to learn on the job may also forward his/her resume

Corporate Account Manager

Job Description:

We are looking for a Corporate Account Manager to oversee the relationship’s of the company with its corporate clients. You will be responsible for obtaining and maintaining long term corporate customers by comprehending their requirements.

• The ideal candidate will be apt in building strong relationships with strategic customers. The goal is to service the clients by contribute in sustaining and growing our business to achieve long-term satisfaction and success. Tasks may involve project management, strategic planning, sales support, contract negotiation, management of customer service team, logistics, and marketing.
• Operates as the point of contact for assigned customers and attend to their queries/requests promptly.
• Develops and maintains long-term relationships with accounts
• Ensure the timely and successful delivery of our solutions according to customer needs and objectives
• Communicates client needs, requirements and demands to company and propose solutions for the requests.
• Manage projects within client relationships, working to carry out client goals while meeting company goals.
• Expand the relationships with existing customers by continuously proposing solutions that meet their objectives and grow the business
• Identify service trends and determine system improvements.
• Work with internal and external stakeholders to facilitate and ensure optimal performance and service quality consistently.
• Prepare and communicate regular reports of progress and forecasts to internal and external stakeholders using key account metrics
• Service multiple clients concurrently, often meeting deadlines.
• Assigned to other tasks deemed suitable by management.

Requirements:

• Strategic thinker with ability to analyze and solve problems quickly to achieve a win-win outcome.
• Excellent verbal and written communication skills; must be a listener, a presenter, and a people-person
• Attentive to detail, organized and outcome oriented.
• Encouraging to team and staff; able to mentor and lead
• Self-motivated and self-directed